Accounts payable, run by AI agents. Backed by human experts.
Agents check every invoice against its purchase order and its contract. Finance experts resolve every exception. And unlike a typical outsourcer, you can open every step they took.
Activity
Today
Works inside the systems you already use
Agents for the volume. Experts for the judgement. You for the decisions.
Software leaves your team doing the work. Outsourcing hides it. ColdRun splits the work by who should do it, and every handoff is visible.
Do the work
Every invoice, every check, around the clock.
- Read invoices and contracts
- Match each invoice to its PO
- Audit prices, terms and dates
- Keep your ERP records current
Own the judgement
Finance specialists take what the agents can't settle.
- Resolve flagged invoices
- Interpret contract terms
- Correct records before they post
- Explain every call they make
Approve what matters
You set the rules and keep the final say.
- Approve payments and changes
- Set tolerances and policies
- See every action in one trail
- Ask questions in plain words
Most services hand you results. We hand you the receipts.
With an outsourcer, and with most AI firms too, the work happens behind a wall. You see the output and trust the rest. ColdRun is a glass box: the playbook, the reason behind every flag and the full trail are all yours to open.
The playbook
Every step the agents take is a workflow you can open, from intake to approval. Change a step, a rule or an approver and the agents follow it from the next invoice.
The reasons
No flag without a reason: the rule that caught it, the expected and actual values, and the document it came from. Expert decisions are recorded with their notes.
The trail
Every agent action, expert decision and approval, with who, what and when. Hand it to your auditors as it is.
What we run for you, end to end.
Every service is run by agents and backed by an expert. Here's who does what.
Invoice processing
Every invoice captured from PDFs or your ERP, read line by line, and turned into a clean record.
PO and contract matching
Each invoice checked against its purchase order and the contract it should follow.
Exception handling
Invoices that don't add up never sit in a queue. They go to a person with the reason attached.
Vendor management
Vendor records kept accurate, and risky vendors put on hold before anything is paid.
ERP updates
Status changes and corrections written back to your systems, exactly once, with a full record.
Answers on demand
Ask about any invoice, PO or vendor in plain words and get an answer with its sources.
Not another tool to run. Not a black-box outsourcer.
AI-native services are a new category, and most hide their work the way outsourcers always have. ColdRun pairs the scale of agents with the accountability of a team, and shows you both.
| Outsourced AP | AP software | AI firms with human review | ColdRun | |
|---|---|---|---|---|
| Who does the work | Staff working by hand | Your team, with the tool | AI, checked by their staff | ✓AI agents, backed by experts |
| What's checked | Sampled, at best | What your team sets up | PO and receipt matching | ✓Every invoice against PO and contract |
| Can you see how an invoice was handled? | Periodic reports | Dashboards | The result | ✓Every step, rule and decision |
| Can you change how it's done? | Through a contract change | If your team configures it | By asking their team | ✓Open the playbook and edit it |
| Changes to your ERP | Made for you, unseen | Made by your team | Often posted for you | ✓Approved by you, run exactly once |
| Your team's effort | Managing the vendor | Running the tool | Trusting the output | ✓Approving what matters |
Your systems stay. The busywork goes.
Connect
Share your ERP export and invoice inbox. Records are stored once and kept current, with no migration.
Set your rules
Tolerances, approvers and policies. The agents follow them; the experts enforce them.
We run it
Agents process every invoice. Experts handle what the agents can't settle.
You approve
Payments and changes wait for you, each with its evidence. Everything else just gets done.
Agents never act alone. You always have the final say.
Every agent action is checked, every expert call is explained, and nothing changes in your systems without your approval.
Nothing changes without approval
Changes to your ERP need a second person's approval, and no one can approve their own request.
four-eyes · executed exactly onceAnswers grounded in your records
Ask about any invoice or vendor. Answers can only cite records that were actually read, and say so when a fact is missing.
cited, never inventedPrivate data stays out of AI
Tax IDs, bank details, emails and phone numbers are masked before any model sees a record.
masked at the sourceYour data stays yours
Each client's records are kept strictly separate, and custom rules run in an isolated sandbox with no network access.
per-client isolationMeasured, not claimed.
We test the agents the way they run for you: on Postgres, S3-compatible storage, SNS/SQS and AWS Lambda, with real invoices, real contracts and real models.
What finance leaders ask us
What exactly do the agents do, and what do the experts do?
Agents handle the volume: reading invoices and contracts, matching each invoice to its PO, checking prices, terms and dates, and preparing updates. Experts handle what needs judgement: invoices the agents flag, ambiguous contract terms, and corrections before anything reaches you.
How is this different from other AI accounting firms?
Most AI-native firms run the same black box as an outsourcer, just faster: you get results and trust the process. ColdRun shows you the process. You can open the workflow the agents follow, the reason behind every flag and the full trail of who did what. Invoices are also checked against your contracts, not only your purchase orders.
What happens when an agent gets it wrong?
Agents flag what they can't settle instead of guessing, and an expert resolves it before anything reaches your ERP. Nothing is written back without your approval, so a mistake is caught at review, not discovered at month-end.
Who has the final say?
You do. Payments and changes to your systems wait for your approval, each with its evidence. Experts can recommend, but they can't approve on your behalf.
Do we have to change our ERP or our processes?
No. ColdRun works from NetSuite, QuickBooks or CSV exports and follows your existing rules and approvers. Your team keeps working in the tools it already uses.
How do we see what's been done?
Every agent action, expert decision and approval is in one audit trail, with the reason for each. You can also ask questions in plain words and get answers that cite their sources.
Is our data safe?
Each client's records are kept strictly separate. Personal and banking details are masked before any AI model sees them. Custom logic runs in an isolated sandbox with no network access.
Hand off the busywork. Keep the decisions.
In a walkthrough we show you a real run: the playbook, every check, the expert handoff and the approval.